Announcements

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2023

February - OnCore Invoicing: Duplication Elimination
The OCR Invoicing team is preparing to begin Invoicing in OnCore.  As we review accounts, we noticed that some protocols have invoiceable items that pre-date October 1, 2022, go-live date.  Any invoiceable items previously tracked in ERMS, and now re-tracked in OnCore will lead to duplicate invoicing, which will seriously impact the integrity and financial health of the study accounts.

To eliminate any possibility of duplicate invoicing, OCR Invoicing will not invoice the sponsor for research items/services tracked in OnCore with dates that pre-date October 1, 2022.  We recognize that many of you may need to track “new” items in OnCore with a service date before October 1, 2022.  If that is the case, you will need to contact your CRFM directly to communicate those dates of service to ensure that invoicing occurs as needed.

January - Changes to Clinical Research Mandatory Trainings
Effective February 2023, the mandatory training course “2-Day Classroom: Intro to Clinical Research or Virtual Training & Credentialing” for clinical research staff at Emory will be changed to include an orientation and a tiered approach for a rapid Emory Healthcare (EHC) Credentialing process. These changes were in response to feedback from the clinical research community over the past year. The new course titled “Clinical Research Orientation & Clinical Research Training” will include three parts: 

  • In-Person Orientation & EHC Credentialing Review is required for all new hires (excluding investigators that receive an orientation from their respective department) at Emory University and Emory Healthcare conducting or coordinating an NIH-definition of a clinical trial (PDF).  Orientation is mandatory and in-person every 1st Monday of each month at the 1599 Clifton Road Building, 1st Floor, from 9:00 am – 1:00 pm.  Employees can elect to visit Emory Transportation for parking hangtags, Emory Administration for Emory Card/ID Badge, and Emory Employee Health for health checkoffs.  EHC Credentialing will be fast-tracked for employees who meet specific criteria and have completed all required documentation before Orientation.
  • Clinical Research Training via Zoom – Part 1: provides an overview of the clinical research process from beginning to end at Emory University every 1st and 3rd Thursday from 9:00 am – 5:00 pm for specific training tracks.  Training tracks will be identified at Orientation. 
  • Self-Paced eLearning Modules – Part 2: provides more in-depth knowledge on a specific topic in clinical research as online training to complete on your own time for specific training tracks.  Training tracks will be identified at Orientation.

The clinical research mandatory training Emory Required Training for Investigators and Coordinators has been updated to reflect this change. New hires will be identified by HR and provided with a welcome letter that includes the attached Clinical Research Welcome Checklist.  

Managers/Supervisors/Leads: if your new hire does not receive a welcome letter about the Clinical Research Orientation & Training, always contact the OCR Education & QI team at OCR@emory.edu or 404.778.4960. 

Details can be found on our Courses webpage for In-Person Clinical Research Orientation & EHC Credentialing Review.