ERMS

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Overview

ERMS is a web-based clinical research management tool used to assist Emory Healthcare and Emory University with their joint research billing compliance program. It facilitates communication of subject enrollment and study visit activity by the research team with the billing departments, as well as identifies all clinical trials occurring at Emory and Emory affiliates for the purpose of ensuring patient safety.

There are four types of studies entered in ERMS:

  1. Meets the NIH or FDA definition of a clinical trial. The ERMS Activation Form (DOCX) (for Enrollment Notification, v7, 6.18.21), (if there are no EHC billables) must be submitted to OCR@Emory.edu before the study is activated in ERMS.
  2. Has EHC or GHS billable items or services, requiring a PRA.
  3. Managed by OCR Invoicing team.
  4. Conducted under expanded access protocols for multiple patients.

For questions related to applicability of ERMS, please contact OCR at OCR@emory.edu

Access

Training is required to gain access to ERMS. To register for the ERMS training course, please visit our Courses page. If you have already received training and are not able to see your study in ERMS, contact OCR at OCR@emory.edu.

Training

Emory Research Management System (ERMS) is a course offered by the Office for Clinical Research to instruct clinical research staff on how to navigate ERMS and how to work with the different modules, e.g., study, subject, and visit tracking modules. The course is an instructor-led demonstration and simulation. Students participate in, practice and complete modules within ERMS.

Note: Training is required to gain access to a study in ERMS. The course is for faculty and staff who will be enrolling subjects and or tracking subject's visits.

  • Renewal: No, but highly recommended as new modules are added.
  • CME/CEU offered? No.
  • Course Frequency: Every month.
  • Course Dates: Review the OCR Calendar for upcoming ERMS courses.
  • Course Pre-requisites: Must have an Emory University Network ID and password before attending class. Also, review the ERMS User Guide (PDF) prior to class.
  • Course Registration:
    • Login into Emory Learning Management System (ELMS).
    • Enter your Emory University Network ID and password.
    • Click "Find Learning."
    • In the Search by Keyword box, enter "ERMS." The course titled ERMS Training (205034) will appear.
    • Click "Enroll" for the course start date you would like to attend.
    • Click "Submit Enrollment."
    • You will receive a confirmation for the Emory Learning Management System (ELMS) that you are enrolled in the course.
    • A member of the OCR Education and Outreach team will email you information regarding course preparation closer to the course date.

If you have any questions, please contact OCR at OCR@Emory.edu or 404-778-4960.

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